How to Create and Stick to a Good To-Do List

I’d like to continue with our productivity series by talking about to-do lists. There is a lot of ways to create a to-do list. Everyone has their different ways, some people write things down in a notebook, some people use an app, some people use Google Tasks, some people use their calendar as their to-do list, some people use their email inboxes as their to-do list. A to-do list is just generally any kind of place where you catch reminders of what you need to do. But, there are good ways and there are bad ways to do to-do lists. For example, I’ll start out with a bad way. Your email inbox. A lot of people I know keep thousands, hundreds of thousands of emails in their inbox and they manage to create to-do lists by maybe flagging on or starring some emails or as soon as they read it […]

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The Key From Moving From an IT Fire Fighter to a Zen Master

I’ve been thinking about how setting short-term goals and working in the future is the only way to accomplish anything useful at work. Setting short-term goals helps you to be successful without feeling like you’re overwhelmed, stressed-out and can’t get anything done. Whenever you feel like your day is going well, getting a lot done, projects are going well and everything is fine, when does that usually occur? For me at least, that usually occurs when I have a sense of control. I don’t have all these things popping off all over the place that I don’t expect. I don’t have all these crazy support calls, or a co-worker coming by asking if I can do something for them right now, or if something can fit in the project. It’s all about feeling like you’ve got everything you were supposed to do, done. That’s fine, but how do you actually […]

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Overcome Your OCD Perfectionist Tendencies and Just Get It Done Already

When someone is a perfectionist, it can be easy to get lost in a task because it’s not perfect yet. Perfection tendencies will take over and one can become lost in a project for hours with no real benefit when it could have been completed already. Let’s cover how we can learn how to stop working on the insignificant details and move on, letting go of the small stuff, and moving on to something else that is more productive! In IT, software development, etc., most people are logical and left-brained trying to get at project perfect, before something we are working on is released. I have learned the hard way, having been very OCD in the past about stuff. I would work on something for so long just trying to future-proof a product. I would spend a great deal of time on IT projects, working to perfect them, only to […]

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You’re an Overwhelmed, Flighty Space Cadet. Here’s Why

Today I’d like to talk about productivity hacks and tips that I have come across over the years. If you do not know already, I am a big productivity geek. I subscribe to the philosophy of Getting Things Done (GTD) by David Allen. I have read countless things from Merlin Mann and other prominent productivity experts coming across a lot of things over the years. Getting Done What you Say I’d like to talk about something that is extremely important to getting things done. That is showing how you can be reliable and you’re going to do the things you say you’re going to do. Let’s say you are in a meeting and a lot of things are being discussed. So, let’s say Suzie says, “Can you do this Adam?” You say yes, but do nothing. You think that you will make a mental note and complete the project later. […]

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A Calendly Review: A Better Way to Schedule Meetings

When trying to get a meeting set up with someone, does this email thread sound familiar? If so, this Calendly review post is for you. Email #1: “What time is good for you?” Email #2: “I’m open between 2-5PM on Thursday.” Email #3: “Is that your time or my time?” Email #4: “CST” Email #5: “Nah. I can’t do that. What about 1PM PST?” Email #6: “I think that should be OK.” Email #7: “OK, I’ll send you a meeting invite.” I’ve had this email conversation in my business more times than I can count until I automated it. You don’t do email? The same can be said for phone tag as well. The medium is different but the frustration is the same. The tasks to make this happen is ridiculous. What’s the reason for this maddening situation? We are treating our schedules like private information. We’re not opening up […]

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